On the basis
of the Higher Education Act (Official Gazette of the Republic of Slovenia,
No.: 32/12 – official consolidated text, 40/11 - ZUPJS-A, 40/12 - ZUJF, 57/12 -
ZPCP-2D, 109/12, 85/14, 75/16, 61/17 - ZUPŠ and 65/17), Decree on the
co-funding of doctoral studies (Official Gazette of the Republic of Slovenia,
No.: 22/17; hereinafter referred to as ‘Decree’), Implementation of the
Republic of Slovenia’s Budget for 2018 and 2019 Act (Official Gazette of the
Republic of Slovenia, No.: 71/2017 and 13/2018 - ZJF-H), Budget of the Republic
of Slovenia for 2018 (Official Gazette of the Republic of Slovenia, No.: 80/16 and
71/17), Rules on the procedures for implementing the budget of the Republic of
Slovenia (Official Gazette of the Republic of Slovenia, No.: 50/07, 61/08,
99/09 - ZIPRS1011, 3/13 and 81/16), Statute of the University of
Maribor (Official Gazette of the Republic of Slovenia, No.: 29/2017–UPB12), Decision
on Allocation of Funds for the Co-Funding of Doctoral Studies in the Academic
Year 2018/2019, No.: 410-19/2018/1 of 15 March 2018, and the Agreement on the Co-Funding
of Doctoral Studies No. C3330-18-453002 of 16 April 2018, the University of
Maribor, Slomškov trg 15, 2000 Maribor (hereinafter referred to as ‘University’),
issues the following
Public Call for Applications for the Co-Funding of Doctoral Study
Programmes for Students of the University of Maribor – 2018/2019 Academic Year
Subject of the public call
of the Public Call is the selection of candidates for the co-funding of
doctoral studies for doctoral students of the University of Maribor in the 2018/2019
The terms used in the Public Call in the male gender shall be considered
neutral and shall refer to both the masculine and feminine genders.
Conditions for the co-funding of doctoral studies
The doctoral student
selected under the Public Call shall be granted funds to cover tuition costs
for the study year in which he is enrolled in the 2018/2019 academic year.
doctoral students evaluated according to the criteria of the Public Call as the
best overall shall be approved to receive tuition costs for all the remaining
study years of their doctoral studies under the conditions that they meet the
criteria for co-funding during their studies and that financial means for
co-funding are secured in the budget of the Republic of Slovenia.
studies are not co-funded.
Requirements for candidacy and application content and preparation
Candidacy requirements for applicants
may be approved for an applicant who meets the following requirements:
- In the 2018/2019
academic year, the candidate is enrolled in the 1st, 2nd,
or 3rd year of doctoral studies and he has advanced into upper study
candidate has previously not completed any study programmes corresponding to
the qualification level awarded under 3rd-cycle doctoral programmes.
candidate has previously not received any public grants or other forms of public
funding for study programmes leading to “doktorat znanosti” (PhD), irrespective
of the institution where he studied or whether he has completed his doctoral
candidate has a supervisor.
candidate has received at least 24 points under the criteria for the evaluation
of the doctoral candidate’s eligibility.
not received any public grants or other forms of public funding for study
programmes leading to a PhD” requirement does not apply to students who in
the 2017/2018 academic year received co-funding under the Public Call for
Applications for the Co-Funding of Doctoral Study Programmes for Students of
the University of Maribor – Generation 2017. These students may reapply for the
Public Call if they meet the requirement of regular advancement into upper
Students who were ranked among 30% of the highest
rated applicants under the 2017/2018 Public Call for Applications for the
Co-Funding of Doctoral Study Programmes for Students of the University of
Maribor – Generation 2017 shall not apply for co-funding under this Public
Call, as they were granted funds to cover tuition costs of all study years
until the end of doctoral studies. The University shall verify if these
students meet the requirement of regular advancement into upper study years.
Dissertation Outline Proposal shall serve as evidence that the applicant has a
supervisor. It shall be signed by the supervisor or intended supervisor. The
number and date of the Rector’s decision on the approval of the doctoral
dissertation topic shall also serve as evidence that the applicant has a
supervisor. The supervisor or intended supervisor shall meet the requirements
for supervisors in accordance with the University’s internal regulations. The decision on the confirmation
of the doctoral dissertation topic is required for students who apply for
funding in the upper study years if the confirmed doctoral dissertation topic
is a requirement for the enrolment in the upper study year of the programme.
Content and the preparation of the Public Call application
framework of this Public Call, the applicant may submit the application for the
co-funding of doctoral studies, namely for the tuition costs of the 2018/2019
eligible for co-funding under this Public Call, the applicant shall submit a complete application which
includes the following completed and
Call Application form
with mandatory supplements:
- Certificate of the average grade of completed studies shall be submitted by applicants who did not obtain
their previous education at the UM (former academic undergraduate programmes, 2nd-cycle
(master’s) programmes or unified master’s study programmes);
- Supplement 1: Doctoral Dissertation Outline Proposal,
verified by supervisor’s or intended supervisor’s signature or the number and date of the Rector’s
decision on the approval of the doctoral dissertation topic.
References stated in
the Public Call Application the applicant wants to enforce shall be considered
only if the following documentation is also submitted:
of achieved awards.
of published original scientific articles (1.01, 1.02, 1.03), a scientific
monograph (2.01), patent or independent scientific contribution or chapter in a
monograph (1.16), or research or documentary film, sound or video publication
(2.18), with added authorship or co-authorship information if the publication
is not entered into COBISS system.
- Certificate by the
responsible person of the UM member or institute (dean or responsible person of
the institute - Chair) of research work collaboration with a stated title of
the research project/programme, period of collaboration (from-to), head of the
research work, and content of the work carried out by the applicant.
Dissertation Outline Proposal shall include all required elements as defined in
application shall comply with the subject of the Public Call.
Candidate evaluation criteria and manner of selection
1. Evaluation criteria
Eligibility of PhD candidate:
average of the completed university undergraduate programme (old study
programme), or Master’s (1st-cycle) or uniform Master’s (1st-
and 2nd-cycle combined) study programme. The score is calculated
by multiplying the grade average (rounded to two decimal points) by 3 (e.g.
8.32 x 3).
candidate is already enrolled in a senior year of a 3rd-cycle
candidate already has an approved doctoral dissertation topic. ()
candidate received a UM university award ()
or other comparable acknowledgement of his alma mater.
candidate has published an original scientific article (1.01, 1.02, 1.03),
scientific monograph (2.01), independent scientific contribution or chapter
in a monograph (1.16), or research or documentary film, sound or video
publication (2.18). The candidate is awarded 3 points for each publication
referred to herein (for authorship or co-authorship).
The candidate participates or has
participated in research work.()
The number of awarded points under section 1.6 depends on the evaluation
score available is 42 points. The applicant shall need a minimum of 24 points to be eligible.
Application evaluation procedure and the manner of selection
procedure for selecting candidates for funding allocation shall be performed by
a special committee of higher education teachers appointed by a decision of the
Rector of the University of Maribor. The committee shall determine whether the
applicant meets the eligibility criteria and evaluate the application according
to criteria under Point 4.1 of this Public Call.
An application which is not submitted on the
prescribed form Application to the Public
Call for the Co-Funding of Doctoral Study Programmes for Students of the University
of Maribor – 2018/2019 Academic Year (attachment of this Public Call) shall
be rejected without an invitation to supplement.
An application without the whole content of the Doctoral
Dissertation Outline Proposal in Supplement 1 or without individual parts of
the content of the Doctoral Dissertation Outline Proposal shall be rejected
without an invitation to supplement.
shall be eligible for co-funding if it receives at least 24 points according to
applications receiving at least 24 points, the number of applicants per
individual supervisor or intended supervisor shall be checked in a way to
guarantee that the total number of doctoral students whose doctoral
dissertation outline proposal has been approved by the said supervisor or
intended supervisor, or whose supervisor or intended supervisor was appointed
by the decision of the UM Senate, does not exceed five students per individual
supervisor or intended supervisor.
supervisor has more than 5 candidates (together with applicants), the committee
shall rank candidates according to the points awarded under additional criteria
for ranking applications with the same evaluation, as specified in the
following paragraphs. Applicants with the highest number of points shall be
placed on a list.
threshold is reached or exceeded by more applicants than there are funds
available for their co-funding, the committee shall select the applicants according
to the order of awarded points and until all funds are used, whereby an
individual applicant may receive up to a maximum of 4,000.00 EUR for a study
with the same number of points shall first be ranked according to the number of
points awarded under criterion 1.5 of the Evaluation criteria, second according
to the number of points awarded under criterion 1.1, third according to the
number of points awarded under criterion 1.3, and last according to the number
of points awarded under criterion 1.2. If all stated options are used and the
applications still cannot be ranked, a draw shall decide the order of the
applications with the same evaluation.
applicants eligible for co-funding and whose applications have been evaluated,
up to 30% of the highest ranked applicants according to the total score shall
be allocated funds for tuition costs for all the remaining study years of their
doctoral studies under the conditions that they meet the criteria for
co-funding during their studies and that financial means for the co-funding of doctoral
studies at the University of Maribor are secured in the budget of the Republic
of Slovenia. These candidates shall not need to apply to the Public Call in the
If a selected applicant withdraws form the application
in writing or does not sign an annex to the doctoral studies agreement concluded
by the doctoral studies provider in the set time limit, it shall be considered
that he has withdrawn the application. His place shall be filled by the next
applicant according to the number of allocated points under evaluation criteria
and according to available funds. Places shall be made available and filled in
the described manner also if an additional verification establishes that the
applicant has previously received public co-funding for study programmes
leading to “doktorat znanosti” (PhD).
of funds available through this Public Call is 538,645.67 EUR.
Eligible costs and expenses
the tuition calculation is the price list of the University of Maribor,
approved by the Management Board of the University of Maribor, published at http://www.um.si/studij/financiranje/Strani/default.aspx.
funding shall not be allowed. Co-funding shall only be allowed for those tuitions
that are not or shall not be refunded from other sources or shall not be (co)-funded
from public calls of the Slovenian Research Agency or other European public
financial funds of state or local budget.
means for eligible costs of selected applicants shall be transferred to the
bank account of the University of Maribor’s member which is in charge of the
doctoral study programme.
Personal data protection
Personal data of
applicants are collected for the purpose of the Public Call application. The protection
of personal data shall be assured according to valid legislation. Persons
included in the opening and evaluation of applications shall sign a
confidentiality agreement beforehand.
Method of applying and deadline for the submission of applications
The applicant shall submit his application regardless
of the shipment's transfer type to the
dispatch office of the University of Maribor, Slomškov trg 15, 2000 Maribor, starting from the announcement of the Public
Call and no later than 28 September 2018 at noon CET.
The application shall be submitted in a sealed envelope with a note »DO NOT OPEN – APPLICATION TO THE
PUBLIC CALL FOR CO-FUNDING OF DOCTORAL STUDY PROGRAMMES FOR STUDENTS OF THE
UNIVERSITY OF MARIBOR – 2018/2019
with a complete applicant's address.
application shall be considered on-time if it arrives at the university
dispatch office, University of Maribor, Slomškov trg 15, 2000 Maribor before
the stated deadline regardless of the shipment’s transfer type. If the application does not arrive on time,
is incorrectly marked, or does not include documents stated under Point 3.2 of
this Public Call, it shall be rejected by a decision.
Opening of applications
shall be opened by a committee appointed for the selection procedure by the Rector
of the University of Maribor with a decision. Due to expected large number of
applications, the opening shall not be public. The opening shall take place at
the University, at the latest within 5 working days after the deadline for the submission
application is not complete, the applicant shall be notified within 8 days from
the date of the opening of the applications. The applicant shall have 5 days to
complete the application, starting from the day he was notified. The
application not completed within the deadline and according to the summons shall
be discarded with a decision.
application shall be considered incomplete if the accompanied evidence on the average
grade of completed studies is inadequate, if the evidence on publishing
original scientific articles is inadequate, or if the Public Call Application
(i.e. prescribed form) or Doctoral Dissertation Outline Proposal are not signed.
Notifications about selection
Candidates shall be
notified about results within 60 days from the date of the opening of the
Along with the
selection decision, the candidates shall be invited to sign an annex to the doctoral
studies agreement, entered with the faculty in charge of the doctoral study
programme. In case the selected applicant does not reply within 8 days after
receiving the summons, it shall be regarded that he has withdrawn the
An appeal against the decision from the previous
paragraph of the Public Call may be lodged by the applicant with the university
within 8 days after the receipt of the decision. A decision on the appeal shall
be issued by the Rector of the University of Maribor within 15 days. A lodged
appeal shall not withhold the signing of contracts with selected applicants.
The appeal shall include a precise written explanation of reasons for the
appeal. Subject of the appeal shall not include application conditions and
criteria set for the evaluation of applications. After the receipt of the
appeal, the University of Maribor shall check whether all formal conditions are
met – was the application submitted in time, was it submitted by an entitled
person, and whether it is permitted. If any of the formal conditions is not
met, the appeal shall be rejected by a decision.
Public Call documentation
The application form and required documentation are
available at https://www.um.si/studij/financiranje/Strani/Sofinanciranje-doktorskega-študija-2018.aspx.
information and notifications
information regarding the Public Call are available through firstname.lastname@example.org
until 20 September 2018.
Maribor, 17 July 2018
dr. Zdravko Kačič
OF THE UNIVERSITY OF MARIBOR
Public call's supplements:
- title of the research project/programme;
- period of participation in the research project (from – until);
- research lead/head; and
description and subject matter of research the candidate
performed/is performing as part of his research
projects are as follows: SRA projects, bilateral projects, targeted research
programmes and research & development projects, multi-month visits to
foreign research institutes or university, etc.
in professional projects (e.g.
Creative Path to Knowledge, etc.) is not eligible and will not be observed in