Co-founding of Doctoral Studies 2019/20

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On the basis of the Higher Education Act (Official Gazette of the Republic of Slovenia, No. 32/12 – official consolidated text, 40/11 - ZUPJS-A, 40/12 - ZUJF, 57/12 - ZPCP-2D, 109/12, 85/14, 75/16, 61/17 - ZUPŠ and 65/17), Decree on the co-funding of doctoral studies (Official Gazette of the Republic of Slovenia, No. 22/17; hereinafter referred to as 'Decree'), Implementation of the Republic of Slovenia's Budget for 2018 and 2019 Act (Official Gazette of the Republic of Slovenia, No. 71/2017 and 13/2018 - ZJF-H), Budget of the Republic of Slovenia for 2019 (Official Gazette of the Republic of Slovenia, No. 71/17 and 19/19), Rules on the procedures for implementing the budget of the Republic of Slovenia (Official Gazette of the Republic of Slovenia, No. 50/07, 61/08, 99/09 - ZIPRS1011, 3/13 and 81/16), Statute of the University of Maribor (Official Gazette of the Republic of Slovenia, No. 29/2017 and 32/2019), Decision on Allocation of Funds for the Co-Funding of Doctoral Studies in the Academic Year 2019/2020, No. 410-12/2019/6 of 4 April 2019, and the Agreement on the Co-Funding of Doctoral Studies No. C3330-19-453009 of 10 May 2019, the University of Maribor, Slomškov trg 15, 2000 Maribor (hereinafter referred to as 'University'), issues the following

 

Public Call for Applications for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – 2019/2020 Academic Year

 


1           Subject of the public call

 

The subject of the Public Call is the selection of candidates for the co-funding of doctoral studies for doctoral students of the University of Maribor in the 2019/2020 academic year.

 

The terms used in the Public Call in the male gender shall be considered neutral and shall refer to the masculine and feminine gender.



2           Conditions for the co-funding of doctoral studies

 

The doctoral student selected under the Public Call shall be granted funds to cover tuition costs for the study year in which he is enrolled in the 2019/2020 academic year.

 

Individual doctoral students evaluated according to the criteria of the Publ​ic Call as the best overall shall be granted tuition costs for all the remaining study years of their doctoral study, but only if they meet the criteria for co-funding during their study and that financial means for co-funding are secured in the budget of the Republic of Slovenia.

 

Parallel study is not co-funded.



3           Requirements for candidacy, content and preparation of the application


3.1          Candidacy requirements for applicants

 

Co-funding may be approved for an applicant who meets the following requirements:

  • In the 2019/2020 academic year, the candidate is enrolled in the 1st, 2nd or 3rd year of doctoral study and has regularly progressed into the next year of study.
  • The candidate has previously not completed any study programme which corresponds to the qualification level awarded under the 3rd-cycle doctoral programmes.
  • The candidate has previously not received any public grants or other forms of public funding for study programmes leading to “doktorat znanosti" (PhD), irrespective of the institution where he studied or whether he has completed his doctoral studies.
  • The candidate has a supervisor.
  • The candidate has received at least 24 points under the criteria for the evaluation of the doctoral candidate's eligibility.

The “previously not received any public grants or other forms of public funding for study programmes leading to a PhD" requirement does not apply to students who received co-funding in the 2017/2018 and 2018/2019 academic years in accordance with the Public Call for Applications for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – Generation 2017 and the Public Call for Applications for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – 2018/2019 study year. These students may re-apply for the Public Call if they meet the requirement of regularly progressing into the next year of study.


Students who were ranked among the 30% or 10% of the highest rated applicants in the 2017/2018 and 2018/2019 academic years in accordance with the Public Call for Applications for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – Generation 2017 and the Public Call for Applications for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – 2018/2019 study year shall not apply for co-funding under this Public Call since they had already been granted funds to​ cover tuition costs for all study years until the end of their doctoral study. The University shall verify if these students meet the requirement of regularly progressing into the next year of study.

 

The Doctoral Dissertation Outline Proposal approved and signed by the supervisor or intended supervisor or the number and date of the Rector's decision on the approval of the doctoral dissertation topic shall serve as evidence that the applicant already has a supervisor chosen for his doctoral ​study. At the same time, the supervisor or the intended supervisor shall meet the requirements for supervisors in line with the University's internal rules and regulations. The decision on the confirmation of the doctoral dissertation topic is required for students who are applying for funding in the higher years of study, that is if the confirmed doctoral dissertation topic is a requirement for enrolment to higher study years of the programme.

 

3.2          Content and preparation of the Public Call application

 

In the framework of this Public Call, the applicant may submit the application for co-funding of doctoral study, namely for the tuition costs of the 2019/2020 academic year.

 

To be eligible for co-funding under this Public Call, the applicant shall submit a complete applicationthat includes the followingduly completed and signed forms:

  • Public Call Applicationform with mandatory enclosures:
    • Certificate of the average grade of the completed study shall be submitted by applicants who did not obtain their previous education at the University of Maribor (former academic undergraduate programmes, Master's or unified Master's study programme (2nd-cycle).
    • Enclosure 1: Doctoral Dissertation Outline Proposal, verified by the supervisor's or intended supervisor's signature or the number and date of the Rector's decision on the approval of the doctoral dissertation topic.


References stated in the Public Call Application that the applicant wishes to have recognised shall be considered only if the following documentation is also submitted:

  • Certificate of achieved awards.
  • Certificate of published original scientific articles (1.01, 1.02, 1.03); a scientific monograph (2.01); patent or independent scientific contribution or chapter in a monograph (1.16); research or documentary film, sound or video recording (2.18) with added information on the authorship or co-authorship if the publication is not entered into the COBISS system.
  • Certificate by the responsible person of the UM member or institute (dean or responsible person of the institute, i.e. the Chair) on collaboration in research work done so far with a clearly stated title of the research project or programme, collaboration period (from–to), head of the research work, as well as the description and content of the work carried out by the applicant in the framework of his preformed research work.

 

Doctoral Dissertation Outline Proposal shall include all required elements as defined in Enclosure

1.

 

The application shall comply with the subject of the Public Call.



4           Candidate evaluation criteria and selection method


4.1          1.               Evaluation crite​ria

 

N​o. CRITERION Maximum score
1​ Eligibility of the Ph.D. candidate: 42
1.1 The average mark of the completed university undergraduate programme (old study programme), or Master's or unified Master's study programme (2nd-cycle). The score is calculated by multiplying the average mark (rounded to two decimal places) by 3 (e.g. 8.32 x 3). up to 30
1.2 The candidate is already enrolled in the higher year of a 3rd-cycle (doctoral) programme. 2
1.3 The candidate already has an approved doctoral dissertation topic. ([1]) 2
1.4 The candidate has received a UM award ([2]) or other comparable award by his alma mater. 1
1.5 The candidate has published an original scientific article (1.01, 1.02, 1.03), a scientific monograph (2.01), an independent scientific contribution or chapter in a monograph (1.16), or a research or documentary film, sound or video recording (2.18). The candidate is awarded 3 points for each publication referred to herein (for authorship or co-authorship).

3 ([3])

 

1.6 The candidate participates or has participated in scientific research work.([4]) do 4
Total score 42

 

Points awarded under section 1.6 fall under the responsibility of the evaluation committee.

 

The maximum score available is 42 points. The applicant shall need a minimum of 24 points to be eligible for further evaluation.

 

4.2          Application evaluation procedure and the manner of selection

 

The procedure for the selection of candidates for allocating the funds shall be conducted by a special committee of higher education teachers appointed by the decision of the Rector of the University of Maribor. The committee shall determine whether the applicant meets the eligibility criteria and shall evaluate the application according to the criteria under Point 4.1 of this Public Call.

 

An application that is not submitted on the prescribed form Application to the Public Call for the Co-Funding of Doctoral Study Programmes for Students of the University of Maribor – 2019/2020  Academic Year (enclosure of this Public Call) shall be rejected without an invitation to complement it.

 

An application shall also be rejected without an invitation to complement it if Enclosure 1 is missing the whole content or individual parts of the Doctoral Dissertation Outline Proposal.

 

An application shall be eligible for co-funding if the total sum of the awarded points according to the evaluation criteria corresponds to or exceeds 24 points.

 

For applications which will be awarded at least 24 points, the number of applicants per individual supervisor or intended supervisor shall be checked in such a way that the total number of doctoral students whose doctoral dissertation outline proposal has already been approved by their chosen supervisor or intended supervisor or whose supervisor or intended supervisor was appointed by the decision of the UM Senate, does not exceed five students per individual supervisor or intended supervisor.

 

If a supervisor has more than 5 candidates including the applicants, the committee shall rank the applicants according to the points awarded under the additional criteria for ranking the applications which scored the same number of points, as specified in the subsequent paragraphs. Applicants with the highest number of points awarded shall be placed on the list.

 

If the threshold is reached or exceeded by more applicants than there are funds available for their co-funding, the committee shall select the applicants according to the order of the awarded points until the budget has been used up, whereby an individual applicant may receive funding per study year up to a maximum of 4,000.00 EUR.

 

Applications with the same number of points awarded shall be ranked firstly according to the criterion 1.5 of the stipulated Evaluation criteria; secondly, according to the number of points awarded under the criterion 1.1; thirdly, according to the number of points awarded under the criterion 1.3, and lastly, according to the number of points awarded under the criterion 1.2. When all these possibilities have been exhausted and it is still not possible to rank the applications accordingly, the order of the applications with the same number of points awarded shall be determined by drawing lots.

 

Among the applicants who are eligible for co-funding and whose applications have been evaluated, up to 10% of the highest ranked applicants according to the total score shall be allocated funds for tuition costs for all the remaining study years of their doctoral study under the condition that they meet the criteria for co-funding during their studies in the following years and that dedicated financial resources are secured in the budget of the Republic of Slovenia for the co-funding of doctoral studies at the University of Maribor. These candidates shall not need to apply again to the Public Call in the coming years. 

 

If the selected applicant withdraws from the application in writing or does not respond to the invitation to sign the annex to the doctoral study agreement concluded with the faculty in charge of the doctoral study in the prescribed deadline, it shall be considered that he has withdrawn his application for co-funding. His place shall be filled by the next applicant according to the number of points allocated under the respective evaluation criteria and according to funds available. Places shall also be made available and filled in the described manner if additional verification establishes that the applicant had previously already received public co-funding for study programme leading to “doktorat znanosti" (PhD).



5           The amount of available funds

 

The amount of funds available in this Public Call is up to 614,029.45 EUR.


 

6           Eligible costs and expenditure

 

The basis for calculating the tuition costs is the price list of the University of Maribor, approved by the Management Board of the University of Maribor.

It is published at http://www.um.si/studij/financiranje/Strani/default.aspx

 

Double funding shall not be permitted. Co-funding shall only be allowed for those tuitions that are not or shall not be refunded from other sources or shall not be (co)-funded from public calls launched by the Slovenian Research Agency or other public financial funds from the European, state or local budget.   

 

The financial means for eligible costs of selected applicants shall be transferred to the bank account of the University of Maribor's member in charge of the doctoral study programme.



7           Protection of personal data

 

Applicants' personal data are collected for the purpose of implementing the Public Call. The protection of personal data shall be assured according to valid legislation. Persons included in the opening and evaluation of applications shall sign a confidentiality agreement beforehand.



8           Method of application and deadline for the submission of applications

 

The applications must arrive, regardless of the type of shipment, to the dispatch office of the University of Maribor, Slomškov trg 15, 2000 Maribor, starting from the announcement of the Public Call and no later than by September 27, 2019 at noon CET.

 

The application shall be submitted in a sealed envelope with a note »DO NOT OPEN – APPLICATION TO THE PUBLIC CALL FOR CO-FUNDING OF DOCTORAL STUDY PROGRAMMES FOR STUDENTS OF THE UNIVERSITY OF MARIBOR – 2019/2020 ACADEMIC YEAR«, indicating applicant's complete address.

 

To be considered punctual, an application must be submitted to the university's dispatch office, University of Maribor, Slomškov trg 15, 2000 Maribor within the specified deadline for submitting the applications regardless of the type of shipment. If an application does not arrive on time, is incorrectly marked or does not include the necessary documents stated under Point 3.2 of this Public Call, it shall be rejected by a decisi

on.



9           Opening of applications

 

Applications shall be opened by a committee responsible for implementing the selection procedure, appointed by the decision of the Rector of the University of Maribor. In view of the large number of applications expected, their opening shall not be made public. The opening shall take place at the premises of the University of Maribor at the latest within 5 working days after the deadline for the submission of applications has expired.

 

In case of an incomplete application, the applicant shall be invited in writing to complete his application within 8 days from the date of the opening of the applications. The applicant shall have 5 days to complete his application, starting from the day he was notified. The application which is not completed timely and in line with the specified requirements shall be rejected by a decision.

 

An application shall only be considered incomplete if the enclosed evidence of the average grade of the completed study is inadequate, if the evidence of the published original scientific article(s) is inadequate, or if the Public Call Application (i.e. the prescribed form) or the Doctoral Dissertation Outline Proposal are not duly signed. In such cases, the committee will invite applicants to complement their incomplete applications. In all other cases, the committee will not invite the applicants to complement their applications.


 

10       Notifications about selection

 

Candidates shall be notified about the selection results within 60 days from the date of the opening of the applications.

 

Along with the selection decision, the candidates shall be invited to sign the annex to the doctoral study contract, concluded with the faculty in charge of the doctoral study programme. In case the selected applicant does not respond to the invitation within 8 days upon its receipt, it shall be concluded that he has withdrawn his application.



11       Appeal

 

An appeal against the decision from the previous paragraph of the Public Call may be submitted by the applicant to the university within 8 days after the receipt of the decision. A decision on the appeal shall be issued by the Rector of the University of Maribor within 15 days. The submitted appeal shall not withhold the signing of contracts with the selected applicants. The appeal shall include a precise and well-reasoned justification of the specified reasons for the appeal. The application conditions and the criteria established for the evaluation of applications shall not be the subject of the appeal. After the receipt of the appeal, the University of Maribor shall check whether all formal conditions are met – was the application submitted punctually, was it submitted by the entitled person, and whether the appeal is permitted. If any of the formal conditions is not fulfilled, the appeal shall be rejected by a decision.



12       Public Call documentation

 

The application form and required documentation are available at https://www.um.si/en/Study/about/Pages/CO-FUNDING-OF-DOCTORAL-STUDIES-2019.aspx​.


 

13        Additional information and notifications​​

 

For additional information about the Public Call, please contact poststudy@um.si until 20 September 2019.

 

 

Maribor, 21.06.2019

​ 

                                                                                                                                          prof. dr. Zdravko Kačič

RECTOR OF THE UNIVERSITY OF MARIBOR

 

Public Call enclosures:

  • Public Call Application form
  • Enclosure 1: Doctoral Dissertation Outline Proposal
  • Application Guidelines

 


[1]As proof, the candidate shall submit the Rector’s decision on the approval of the doctoral dissertation topic.
[2] University award is an acknowledgement awarded pursuant to the Statute of the University of Maribor (Official Gazette of the Republic of Slovenia, No. 29/2017 and 32/2019) and the Rules on honorary titles, prizes and awards of UM (UM Journal XXXIII-1-2015), such as the Rector’s Award, Andrej Perlach award or other comparable awards by other universities (e.g. the Prešeren Award of UL, etc.). Awards such as the Dean’s Award and other faculty-level awards are not considered university awards. Other national-level awards (e.g. Krka Prize, Bank of Slovenia Award, Award of the Government Communication Office, etc.) are considered in the evaluation as well.
[3] Under criterion 1.5, the candidate may be awarded an unlimited number of points; however, the total score under criterion 1. Eligibility of the PhD candidate cannot exceed 42 points.
[4] The certificate shall be issued by the responsible person of the faculty or institute (dean or the responsible person of the institute – the Chair; certificates signed only by the head of project will not be considered in the evaluation). The certificate must entail: 
  • title of the research project/programme; 
  • period of participation in the research project (from–until); 
  • research lead/head; and 
  • description and content of the research the candidate performed/is performing as part of his scientific research work. 
Eligible projects are: Slovenian Research Agency (SRA) projects, bilateral projects, targeted research programmes and research & development projects, visits to foreign research institutes or university lasting several months, etc. 
Participation in professional projects (e.g. Creative Path to Knowledge, etc.) is not eligible and will not be acknowledged in the evaluation.

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